Harvesting Word documents

One of the best ways to make your EA models useful, trusted and relevant is to gather knowledge from elsewhere in your organisation, and put it into EA - we call this "Harvesting".

Harvesting means that you don't have to start from an empty model. You can harvest information from previous projects, company or industry standards, and even simple organisation charts. All of this is potentially useful information, which users of the model will recognise, and which they can reference from the new bits they invent. (see the Artful Modeller posting on Psychology of Harvesting).

Importing from Excel has been a feature of eaDocX for some time (see "Adding new Elements")

But from release 3.7.x.x onwards, eaDocX also now includes a simple import direct from Word.

  1. In EA, open any Word document with eaDocX (Extensions>eaDocX>Open Word document)
  2. In the EA browser create or choose a package in your model where the Word content needs to go
  3. Place your cursor in the document, and select the text you want to import, including the headings and paragraphs
  4. Then go back to your browser package and with one click just import it directly into EA.(Right click, Extensions / eadocX / Import / import as package(s)

Any existing structure in the Word document is used to create a package structure in your EA model, with a new package created for each heading in your document.

So  

becomes:

Not only do we now have the structure, we also have the content underneath each heading which has become the content of the package Notes field:

...we get more information in the package description:

This means you can quickly get a mass of semi-structured information into EA really quickly*.

Focus on the modelling and let eaDocX focus on the documents.

 

If eaDocX finds content that it doesn't understand, such as tables and diagrams, it will just skip over them and continue.Sadly importing diagrams still has to be done manually, but tables can be managed separately by using eaXL to import the data.